ACADEMIC REPORTING
OVERVIEW
Uniconnex provides a complete outcome-based academic reporting module for both all instances. The grading system, courses and outcomes are configured by you and managed within Uniconnex so it becomes a one-stop location for recording the academic achievements of each student.
Instructors and Lecturers are notified when it is time for them to enter reporting information for their courses into Uniconnex, and will be able to enter the overall result, results for each outcome, as well any associated comments for each student. The process also allows for cross-checks by other staff members to ensure consistency in reporting standards.
Once published, it is available for retrieval from within Uniconnex, to those who have permission to retrieve the report.
FEATURES
The academic reporting module is a one-stop location developed to produce comprehensive and quality academic reports. Set out into stages, the start to end process offers a clear guide for co-ordinators to follow. This includes:
- Permission-based access to the reporting process, to allow the appropriate staff access to areas which require their input or review
- 3 Academic report templates to choose from
- School-defined grading for courses and outcomes
- Ability to scale marks into grades
- Physical or electronic staff signatures
- Electronic, permission-based access to view published academic reports from each student’s profile
- Downloadable PDF to print and send out physical copies to each family
REPORTS
Uniconnex generates Academic Reports based on three different templates. Each of these templates allows for school branding and various reporting preferences.
Click here to see a sample Academic Report
For detailed information, please do not hesitate to contact us on the form below..all instances
Admissions
OVERVIEW
Uniconnex allows parents to complete enrolment application online through the school’s website or staff can input all information through an Enrolment Wizard. Any associated information or documents required by the school can be uploaded as part of the application process, so that the Registrar for the school has the information to hand when processing.
Even general enquiries about enrolments can be recorded. This allows follow-ups at a later point so that enquiries can be converted into applications.
It also manages all enrolments by year, classes, and family relations, with extensive analysis and reporting.
FEATURES
We make Uniconnex easy. With an online wizard to guide you through every step, it couldn’t be simpler.
Here are the features of the Enrolments module:
- Carers can complete application details in EziApp, freeing up valuable staff time
- Integrates with EziApp, so that applications can be held and managed separately until approved
- Administrative staff can create applications using the Application Wizard directly in Uniconnex, just as a carer would complete in EziApp
- Track individual application progress
- Search all applications based on their current status (pending, processing, rejected, offer made, cancelled, enrolled, etc.)
- Set future enrolment dates
- Allows planning for incoming years without the hassles of paper information
For detailed information, use the contact form below, and we’ll be in touch..
REPORTS
Here are some of the great reports you can get in the Enrolments Module. There are also real-time reports available in the Module itself.
ADMINISTRATION
OVERVIEW
The Administration module covers all the top-level technical management of the system.
FEATURES
Branding: Make Uniconnex feel like a part of your school by choosing the login page background that shows off your school, and of course, the school logo. A welcome message can also be entered, visible whenever someone visits the school’s Uniconnex login page.
Links: External websites that are commonly used can be added to the login page. For external sites that should only be viewed by users who have logged in, the dashboard for users can also have links, which can even be set to only show to select users, and can even have start and end dates for the link to be displayed.
Home Groups: Administrative groupings for students and associated staff members, which are separate to their academic class groupings.
Location Management: This allows you to set any location within the school or outside as a location that can be further managed within Uniconnex. From the smallest meeting room to the largest sporting venue, field or ground can be managed here, including the available facilities, capacity, and condition. The locations can then be appended to each class, so that participants know where to be.
Security: The whole school community can access Uniconnex, thanks to granular security. This allows all users to log into Uniconnex, with the information available defined by the permissions associated to their role. Detailed audit logs of transactions is available to senior administration to ensure transparency and accountability.
Student Rollover: Manages the movement of students for the following academic year, allowing for students to proceed, skip, repeat, or leave. This includes the ability to test, so that any adjustments can be made before finalisation.
System Codes: Set the code sets used throughout Uniconnex to meet the needs of your school as well as any legislative reporting requirements. As these codes are defined by schools, the options available to select can be established and maintained by the school to facilitate consistency in data entry.
Tasks: Manage internal tasks within the school staff, giving select staff the ability to assign tasks to other staff members, whilst allowing others to set tasks for themselves.
Term Dates: Schools choose their own dates of operation as a framework, while allowing for variances for specific year levels where required.
By streamlining processes and centralising information online, Uniconnex enables your school to quickly and simply identify issues and opportunities.
REPORTS
Uniconnex generates a multitude of reports including home groups, locations, system codes, roles, users, term dates, etc. Reports are typically available to administrative staff, who can disseminate information to other staff as deemed appropriate.
For more information, use the contact form below, and we’ll be in touch..
ADMIN REPORTS
OVERVIEW
Uniconnex offers over 300 reports already designed, or you create your own reports by using our simplified ad-hoc extract generator to gather data not already in the many reports available.
The reports available cover various aspects of school information, from government-mandated information through to enquiry management.
If the information isn’t available in one of the reports, you can create a bespoke extract containing the data you need that fit the conditions you’re interested in.
FEATURES
Reports are available in 25 categories. The reports in each of these categories allow:
- Organisation into a list for quick access in ‘emergency’ situations
- Name, description, categorisation, changes for reports that you have created and saved
- Control over the visibility of reports based on a user’s role
- Saving as a ‘favourite’ for reports that you frequently access, and
- Choice of extract format, based on the nature of the report.
Extracts which you create yourself allow you to choose which columns of data you’d like in the report. You can then define the conditions that need to be met, which determine what data will be returned. The conditions adapt to the type of data it relates to, such as:
- Date ranges
- Starts with / ends with
- Contains / does not contain
- Minimum / maximum of
- Between two numbers
These extracts can be saved so that they appear amongst your other reports, allowing you to easily access updated versions of the extract at a later date. Extracted data allows the user to take the information and use it outside of Educonnex for purposes like statistical analysis and graphs.
CALENDAR
OVERVIEW
Gone are the days that you needed paper calendars, email calendars and Google Calendars to try and co-ordinate all the activities of the school in one place. Starting from basic one-on-one meetings, through to organising excursions, staff meetings, school functions, and everything between, any scheduled event can be managed within the school’s Calendar Events module.
This means that all the school community members will have their diaries automatically update with only the activities that are pertinent to them. Why should a Year 3 parent be advised of all the activities of Year 8 or 9 when it doesn’t involve them?
The School Calendar also permits different attendance marking options, which also cater for school events that replace regular attendance marking. With a single point of truth organising the each individual person’s calendar, the school community can see the parts that involve them, without having to see the super-highway of school events.
FEATURES
- Create calendar events and add organisers, leaders and participants
- Participants have access to their events from the calendar in their profile
- Notify carers when consent is required for their child’s event
- See the list of participants marked with who has consent to attend
- Mark the list of participants that have paid for an event
- Events can be set up as a one-time or recurring series
- Event Attendance can be marked
- Offline attendance marking using the Educonnex Mobile App, which can be submitted once there is mobile data coverage
- Marked rolls can be set to override any class attendance and the approved absence will be created for the day
- Generate extracts for students’ roll and contact list
REPORTS
Educonnex allow you to set your own reports for calendar events according to your requirements.
For detailed information, use the contact form below, and we’ll be in touch..
COMMUNICATIONS
OVERVIEW
Now communication between from your school’s staff to students’ families can be managed around events such as meetings, excursions and interviews through this seamless system. Each community member can choose their own preference for each type of communication sent by the school. The options available are:
- Emails
- Push notifications using the dedicated Educonnex Mobile App
- SMS
FEATURES
- Community members can choose their preference of receipt for these communications (SMS, email or push notifications)
- Create communication templates and types for continuous usage
- Delivery to the three different options can be set up in the same screen
- Community members can set their own communications preferences for each type of communication
- Can send to individual community members, targeted groups, or the whole school community
- All carers for students that are absent without explanation can be messaged at the same time
- Create and save communications in a draft for later sending
- Educonnex login details can be sent out from one screen when the accounts are created in bulk
CURRICULUM
OVERVIEW
The Curriculum Management module is built around a tree structure:
- Learning Area
- Course
- Subject
- Class
- Subject
- Course
Each level of the following is set by schools, based on the tailored academic program they offer. Courses and Subjects can link directly to outcomes from the curriculum, as well as outcomes that each school may have of their own. This paves the way for several different features which go above and beyond regular student information management.
FEATURES
- Grading schemes defined by the school which can be used for marking students’ courses, subjects, assessments, and academic reports
- Conversion of numeric and non-numeric marks into grades
- Document the requirements for assessments, including which outcomes from the course that are being assessed
- Separate parts of an assessment to mark outcomes for different facets of the one submission
- Record and publish assessment results from one centralised location
- Each student can access their published assessments from their profile in Educonnex
- Default staff members for each class, which can be amended as circumstances require
- Easy roll in and roll out of students from classes
- Replication and modification of courses from past to next academic year
- Strong interconnection between subject and timetable administration
- Academic reporting for each term or semester – refer to the dedicated section for more information
REPORTS
For more information, use the contact form below, and we’ll be in touch..
MOBILE APP
OVERVIEW
Educonnex has its own dedicated mobile app, which can be used as an extension to a desktop device. Providing access to select features of Educonnex which can be needed when people are up and about, the mobile app can be used by staff, carers, and students to see information relevant them. Access to the features available on the mobile app is automatically applied from the users’ regular access on a desktop, so no additional setup is required. The mobile app is perfect for accessing the basics when screen size is limited. Being completely web-based and responsive to screen size, Educonnex can be used on larger screen mobile devices such as tablets to access the full functionality of Educonnex, bypassing the need to use the dedicated mobile app.
Features
- Can add multiple schools that use Educonnex
- Receives push notifications
The availability of the following features is determined by the access permitted by the school for the user’s role:
- Allows users to update their own phone number and email address
- Shows each student or staff member their classes for the day
- Allows carers to respond to general consent requests
- Shows carers absences for their children, and allows the carer to select an explanation
- Allows carers to provide consent for excursions, showing cost and description
- Provides access to links that the school has set to appear on the user’s dashboard
- Shows contact details for schools and campuses
- Displays students’ medical alerts and general alerts to appropriate staff
- Click-through functionality for calls and emails to a student’s carers, to appropriate staff
- Allows users to see their calendar, as well as calendars of their child
STUDENT PROFILE
OVERVIEW
Educonnex allows schools to build a full profile of all aspects of a student’s life within their time at a school. Thanks to its single page application design, each aspect of the student’s information such as attendance, medical information, correspondence, alerts, finance, permission, awards, timetable, behaviour and emergency contacts are all held in the one location. This gives a single point of truth, where schools decide whether each user should be able to see all or some parts of a student’s profile, or if it should not be visible to them at all. An extra dimension of intricacy is added to this, by schools choosing if a user can view, add to, update, or deactivate each part they have access to. In doing this, Educonnex helps schools protect the information of the student, while still ensuring a holistic picture of the student’s life at the school can be gathered and utilised to different levels and degrees.
Features
Educonnex has developed a number of options for students which can be accessed online and will increase student’s engagement with the school. All student information in one space, including:
| Information | What’s included | |
|---|---|---|
| Personal Information | Name/surname, date of birth, birth country, nationality, native language, government information, associations, etc. | |
| Medical data | Medical conditions, immunisations, sick bay visits, etc. | |
| Relationships | Family members, relatives and relevant others | |
| Attendance | Arrival/departures, absences, day and class attendance | |
| Permissions | General and calendar events permissions | |
| Classes | Student data and timetable classes | |
| Awards | Academic, athletic and all other student achievements | |
| Extra Curricular Activities | Detailed information of extra curricular activities and any relevant asset hire | |
| Behaviour | Merit and demerit behaviour record | |
| Awards and Certifications | Diploma, certificates, credentials, licences, passports, etc. | |
| Calendar | Onsite/offsite events, diaries and timetabled classes | |
| Finance | Billing family and responsibilities, discounts, payment configurations, and transaction and invoice information | |
| Notes, Files and Alerts | Important information and files |
REPORTS
For detailed information, use the contact form below, and we’ll be in touch.
SUBJECT SELECTION ONLINE
OVERVIEW
Subject selections and data collection in general has always been a drain on schools’ already limited time and resources. That’s why SSO has streamlined and automated the processes schools go through, saving schools up to 400 hours each time it is used. SSO eliminates the need for any type of paper when performing your subject selections, school community surveys and more. Instead, SSO’s cloud-based platform captures and validates data in real time, so there’s no need to cross check every selection with every student’s eligibility. SSO is also compatible with timetabling software, CRM’s and other services to make the final stages of your process as simple as possible. Get more out of SSO by utilising it not only for subject selections, but also:
- Student Pathways/ SET Plan
- School Community Surveys
- Student Leadership Elections
- Extra Curricular Choices
- Annual Teacher Preferences
And much more!
FEATURES
- Validates selections in real-time
- Create complex rules and requirements in seconds
- Schedule meetings with the appropriate staff at your school
- Extract your selections in a format compatible with timetabling and other software
- Create custom pathways to guide students effectively
- Manage requests to override selection restrictions on an individual level
- Customise access times for different groups
- Access in-depth analytics and reporting
- Use your school’s logo, messaging and branding
- Host multiple events simultaneously
REPORTS
SSO provides schools with detailed analytics and reports for every event. For more detailed information regarding reports or functionality, get in touch with us about SSO today!
